> For the complete documentation index, see [llms.txt](https://clearquote-van-fleets.gitbook.io/docs/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://clearquote-van-fleets.gitbook.io/docs/admin-functionality/managing-vehicles.md).
# Managing Vehicles
The **Fleet Info** section in the Web Portal allows you to manage your fleet information in one place. You can add new locations, add or update vehicles, upload vehicle information in bulk, assign vehicles to locations, and use filters to quickly find the vehicles you need.
The Fleet Info page displays your vehicle list along with important vehicle details, making it easier to manage your fleet from one place.
### 2. Add New Locations
You can add new location details to your account as your fleet expands.
Once a location is added, vehicles can be assigned to the relevant location so that your fleet is organised according to where the vehicles are based.
### 3. Add Vehicles
You can add vehicles to your fleet either individually or in bulk.
### **Add a Vehicle Individually**
Enter the required vehicle information, such as:
* Registration Number
* VIN
* Make
* Model
* Body Style
* Fuel Type
* Ownership
* Location
{% hint style="info" %}
You can also upload an image of the vehicle in **JPG or PNG** format.
{% endhint %}
### Add Vehicles in Bulk
If you need to add multiple vehicles at once, you can use the **Bulk Upload** option.
Upload the vehicle information using the supported template instead of adding each vehicle individually.
### 4.Search and Filter Vehicles
The Fleet Info page provides search and filter options to help you quickly find specific vehicles.
You can filter vehicles based on details such as:
* Assignment Status
* Make
* Model
* Body Style
* Fuel Type
* Ownership
* Location
You can also view **vehicle images and body styles** directly in the vehicle list.
### 5.Add Custom Fields
You can create **Custom Fields** to store additional information specific to your business.
For example, you can add fields for:
* Insurance Provider
* Cost Centre
* Ground Clearance
* Other business-specific information
You can create up to **20 custom fields per account**.
#### Supported Custom Field Types
Custom fields can be created using the following types:
* **Short Text**
* **Number**
* **Number with Unit** – For example, kg or km
* **Date**
* **Dropdown**
* **Yes/No**
* **Document** – For example, licence or insurance documents
#### Configure Custom Fields
When creating a custom field, you can:
* Choose the field type.
* Set the field as **Required**.
* Choose whether the field can be used as a **filter**.
This allows you to customise Fleet Info based on the information that is important to your business.
### 6. Search Inspections Using Vehicle Information
Custom fields can also be used when searching for previous inspections.
From the **Search Quote** page, you can use standard vehicle details and available custom fields to filter and find the required inspections.
### 8. Export Fleet Information
You can export your fleet information whenever required.
The fleet data can be downloaded in **XLSX format**, including relevant vehicle details, body styles, and custom field information.
This can be useful for keeping an offline record or further reviewing your fleet information.
